Meeting was called to order by Vice President Larry Gingrich at 8:56 am.
Pledge of allegiance.
Prayer- GH Sublett
Present were Larry Gingrich, Carol Thornton, Kathy Gordon, Jerry Higgerson, Norah Sostrom, Jerry Topper; absent Jim Cleveland.
Motion was made and seconded to accept the minutes of the March 8, 2011 meeting. Carried
Finance report: Kathy Gordon reported the following as of March 31, 2011.
| Money Market | $390, 941.22 |
| Great Western CD | 200,444.93 |
| Bank of America Risk Free CD | 25,588.74 |
| Total Money Market & CD | $666,920.57 |
| Bank of America Operations Checking | $17,947.91 |
| Total Funds in Change Accounts (Petty Cash) | $900.00 |
| Total accounts receivable | $13,507.27 |
| Total Checking and Savings accounts | $649,330.07 |
Motion made and seconded to accept Treasurer’s report. Carried
Robyn Moore gave a report on paving in process starting this date. Road grading takes place 4/12/11 for Carolina, Thatcher, Texas Way and three low spots on Iowa Way. Paving starts April 13, 2011 for the above mentioned streets and Sunscape Way on April 14,2011. This will complete the Paving for this budget year.
COMMITTEE REPORTS
Architecture : Robyn Moore stated that shareholders have been applying for the required permits to make improvements on their lots. There were several significant changes made to the Architecture Rules and Regs. and he appreciates the member’s cooperation. Ray Fassbender thanked the architecture Committee for the great job they are doing.
Medical : Lee Apger reported there was only one call during the past month . The April and May meeting will be to identify how many members are in the park. Regular meetings will resume in the fall.
Finance: Jean Aili reported the financial reports for February and March have been reviewed. Motion was made, seconded and passed unanimously to recommend to the Board of Directors that the roof on the Club House be replaced with comparable materials as soon as possible. The cost is approximately $20,000.00 and money will be taken from the Reserve Account. The action was necessary since the last rainfall revealed major roof damages, which resulted in collapse of interior ceilings and fixtures
October 18, 2011 is the next Finance Committee meeting.
Safety & Security: The committee wants to sit down with the BOD president and liaison in the fall to discuss committee structure and charted. Policy for Material Safety Data Sheets (MSDS) was presented and will be reviewed by the Board and signed at the November meeting.
OLD BUSINESS
The Policy on Lot / Membership transfer Inspection prior to selling was submitted by the secretary to be changed from being valid for 2 months to being valid for 6 months. After 6 months the lot must be signed off by the manager prior to lot transfer. Motion was made and seconded. Carried
NEW BUSINESS
Club House roof repair was explained as recommended by the finance committee. Motion was made and seconded to approve the repair of the Club House roof. Carried.
Letter of complaint answered. Motion was made and seconded to allow the Vice President to answer the letter of complaint from shareholder. Motion carried.
BOD adjourned to executive session.
Board made a motion and approved the replacement of the pumping of the septic tanks below ground and major completion of project prior to the road repair. This expenditure was necessary as there was a health hazard being caused exposing lot owners and renters to raw sewage. The approximate cost was $ 48,000.00. Motion made and seconded. Carried
Respectfully submitted,
Carol A, Thornton
Secretary
Motion made and seconded to adjourn meeting. Carried