Meeting was called to order at 9:00 am by Jean Aili.
Pledge of Allegiance.
Prayer by G.H. Sublett
Present were Jean Aili, Jim Cleveland, Bob Gordon, Wayne Scramstad, Larry Gingrich, Jerry Higgerson, Mary Ann Fender and Park Manager, Dale Schoeneberger.
There was one correction in the November minutes. Motion was made and seconded to accept the minutes as written with the correction made. Motion carried.
Finance Report: Bob Gordon reported the following:
Total Money Market and CD $257,734.00
B of A Operations Checking Account $22,134
Total Funds in 4 Change Fund Accounts (Petty Cash) $900.00
Total Checking and Savings accounts $280,768.00
Detail of CD Accounts
Great Western Bank (two CD’s):$201,313.00
Bank of America (risk free CD):$30,832.00
Capital:$148,337.00
Contingency:$77,216.00
Park Improvement:$29,402.00
Total restricted liabilities: $254.954.00
A motion was made and seconded to accept the treasurer report. Motion carried.
Transfer of Lot 86 to Lot 143: Jean Aili reported that the modified septic clean out on Lot 86 has restricted the use of the lot. The owners (Dennis & Caroline Johnson) would not be able to put a park model on it and have asked the BOD to switch Lot # 86 with Lot # 143. This would take place September 2011. Motion was made and seconded to switch Lot 86 with Lot 143. Motion carried.
Resignation of Bob Gordon and Mary Ann Fender: Wayne Scramstad read resignation letters from Bob Gordon and Mary Ann Fender. Their term will end the day of the annual meeting February 2011.
Long Range Major Project Plan: Jim Cleveland stated a spreadsheet will be included in the annual packet. This is a projection of the park’s long range plan from 2010 to 2018. Norm Voelpel will have a presentation of the spreadsheet for the Long Range Plan at the January 4th Town Hall Meeting. This is a tool, not a final plan to get from where we are to where we want to be.
Committee Reports:
Architecture Committee: Robyn Moore, chairman, stated the committee meets weekly on Thursday at 1 PM. They are there to help you get through the permit process; 12 permits request were submitted mid November to the present.
Architecture committee has been requested by the BOD to do 4 measures for rule changes to the Architecture Rules for placement on a ballot. This has been submitted to the BOD and include the following:
1. Definition of grandfather clause.
2. Added a condition to the lots on the east side. The park models and additions on the east side of the park can remain as permitted.
3. February 27, 2010 clause being removed from Architecture rules. (existing structures are being allowed until transfer or structure changes) This was put in after the Architecture Rules were voted on.
4. Section 3: Minimum requirements. Pinal County park and perimeter restrictions, from rear setbacks to each of the 4 perimeter sides would be to the fences or walls; have changed this to the lot corners.
5. To comply with the zoning restrictions the following setbacks apply: perimeter lot setbacks apply to Park Model, additions and awnings, not sheds. Ruling from County that sheds on all lots in the park is that the rear setback is 4 foot.
6. Revise measurements for side and rear set back to be not from overhang but from the wall - overhang cannot exceed 18 inches. RV side measurement is from slide out.
Finance Committee: Pat Olsen, acting chairman, stated there were 2 special meetings for the 2011 budget. Budget has been presented to the BOD for their proposal. . Budget for 2010 is over budget. This is due to the Survey, kitchen stove and pool decking.
Property and Planning - no report given
Safety: J.J. Schmitz, chairman, presented a binder with inventory of chemicals in the park. All chemicals have MSDS (Material Safety Data Sheet) sheets. Medical team, fire team and manager will have a copy of the manual. OSHA requires that each employee have the right to know what chemicals they are working with. Safety team will be doing a safety walk about for each of the buildings. It was requested that a member of the fire team go with them for a fire perspective. J.J. also stated the committee still needs volunteers. There is also a training DVD, competency test and certificate for people wanting to take the training.
Medical Committee: Lee Apger stated MSDS sheets also give first aid information . They gained a total of 6 new members. CPR training will be held in January. Glucose strips were taken again from the cart; test unit removed from cart. Burn kit was donated to the medical team. February 16 will be the Health Fair. There will be 24 vendors and the Blood mobile. Question was asked regarding when the inventory is taken on the medical cart, do you also inventory medical kits in buildings? Not yet, but they will.
Activity Committee: JoAnn Bloemendahl reported the committee meets the 1st and 3rd Thursday. The committee decorated the park for Christmas. There is a fashion show planned for January 27. January yard and book sale will be the second Saturday to coincide with the craft show. Christmas float took 1st place at the Coolidge parade and received $250.00. Eloy parade rated the float “Most Amusing”.
Election Committee: No report given.
Administrative Support Committee: Norm Voelpel stated there was a 3 ½ hour workshop with the BOD and committee chairs. Long range plan will be presented at Town Hall meeting in January. BOD, committee members and candidates for BOD will attend a workshop being held on January 19. ARF meeting project: meeting will be held Wednesday in the manager’s office with Dale, Bonnie, Norm and Billie Herring. There is a Policy Manual in the Manager’s office.
Ambassadors: Norah Sostrom stated that the committee meets renters who are here for more than 1 week.
Audit Committee: could use volunteers.
Fire Department: no report given.
Maintenance Volunteer Committee: Larry Eginoire stated that part of the outside wall will be removed and a new gate put in as the 3rd shuffleboard court has restricted access to the area where the old golf course was. A proposal for an extension of maintenance building has been presented to the BOD to include in annual packet for members vote. A written petition of 20% of the members signed a petition to get the building request on the ballot. It will be a 20’ by 60’ extension. This would leave 72’ left for other uses. The Management Team voted on this and stated they needed more information before sending it to the BOD approval. Suggestion was made that the management team committee submit the information why they denied the extension to include in the packet..
Nominating Committee: Helen Custer announced the candidates for the BOD.
Norah Sostrom (1 year); Kathy Gordon (2 year); Jerry Topper and Carol Thornton (both 3 year). There will be a Meet the Candidate meeting on Friday, January 7th, 1 pm in the clubhouse.
Park Party Committee: No committee. Might mean no park party.
Dick Emmel: Always looking for more information to put on site. Need committee minutes.
Old Business: no old business
New Business:
What is legal on lots, in compliance or not?
Architect committee is there for permits, not to tell you what is wrong. Intent to sell lots are inspected and then informed what is out of compliance. You can notify the manager and he will come out and check your lot and inform you what is out of compliance. Electric pedestals - anything within 5 feet of the pedestal is out of compliance.
Ballot packets will be mailed before Christmas. Assessments are due January 1 and delinquent after January 31. Ballots are due back by February 10th and will be counted on February 12. Annual meeting is Tuesday, February 15 at the fairgrounds.
Meeting adjourned 10:20 AM.