Meeting was called to order at 9 am by Jean Aili.
Pledge of Allegiance.
Prayer by G.H. Sublett.
Present were Jean Aili, Jim Cleveland, Larry Gingrich, Jerry Higgerson, Mary Ann Fender, and Park Manager, Dale Schoeneberger. Absent were Bob Gordon and Wayne Scramstad
There were no corrections to December's minutes. Motion made and seconded to accept the minutes as written. Motion carried.
Finance Report: Mary Ann Fender reported the finance report. See attached.
A motion was made and seconded to accept the treasurer report. Motion carried.
Vote to accept 2011 proposed budget - Jean Aili
A motion was made and seconded to accept the 2011 proposed budget. Motion carried.
Vote accept December Committee reports - Jean Aili
A motion was made and seconded to accept the December committee reports. Motion carried.
Regular Board meeting in February - Jean Aili
There will be a regular Board meeting on Tuesday, February 8th. The Board will have the opportunity to approve the finalized budget.
Maintenance Report: Bret Harrison
Trees and hedges were trimmed. Annual and monthly maintenance on scheduled equipment was completed. Pumped 2 septic tanks, replaced 12 stand pipes due to water leaks, filled 92 propane cylinders, plus miscellaneous work too numerous to mention.
Committee Reports:
Architecture Committee: Robyn Moore, Chairman - January processed 22 request for permits or information. Presale inspections reported in December were 26, we are now at 30. Don Livingston retired from the committee and was thanked for his many years of service. They have 2 new members, Maurice Regimbald and Alan Greager. The committee now has 10 members.
Major issues in December were: setbacks on perimeter lots and corner lot setbacks, Grandfather clause, measurement to sidewalls and east perimeter setback requirements. These measures are in the Annual Packet.
Finance Committee: Glenda Wilson stated there is a meeting this afternoon to finalize the budget for 2011. Committee needs members. Resumes may be submitted through the Welcome Center.
Property and Planning - Howard Caires, Chairman, no report given. Letter of resignation was received from Howard. The Board thanked him for all his service to the park.
Safety: Sonny Stimmel reported that the Safety Committee is doing walkabouts in the park. They will be assessing the potential problems, applying a risk to them, then taking it to the next step. During this process, they are developing a procedure manual that will help in the transition of one chairman to another.
Medical Committee: MaryAnn Fender reported for Lee Apger. The Health Fair will be on February 16. with 20 confirmed venders and the blood mobile. The blood mobile will be here from 10am to 2pm. Joanne (Activity Director) has a sign up sheet for the blood mobile. If there is a specific time you would like to donate, call Joanne. Requirements are a good breakfast, photo ID, and list of medicines. Certain medicines (blood thinners, coumadin) will automatically exclude you from donating. CPR training will be on February 20th.
Activity Committee: Judy Conly - Committee meets every other Thursday.
The committee ran out of hamburgers at the craft fair. Next month they will be sure to have more food.
There is no chairman for the park party, a big money maker. Money from previous parties has not be spent yet. Need ideas what to do with the money. It was suggested that members ask renters what they would like to have here in the park to keep them coming back. We still need a chairman for this year's park party and also next year park party. Looking ahead gives time to get ideas for a theme.
Activity Committee is sponsoring a cookbook. Recipes are needed and the deadline for recipes is February 28th. Email the recipes to sunscapecookbook@aol.com, bring printed copies to Activity Office or to Judy Conly at lot # 270. A box is located in the Activity Center and the Club House. Be sure to include your name with the recipes. This is a totally new cookbook, not a reprint of the prior cookbook.
Election Committee: Carol Hanley - nothing to report.Administrator Support Committee: Norm Voelpel
Town Hall presentation was good. This presentation was a follow up of the November 16th meeting with the Board and Management Team.
There will be a Board Candidate workshop on January 19 from 8AM to noon. The theme for this workshop is Project Planning. This workshop will be opened to all committee members. This is the 4th workshop for Sunscape.
A Committee recruiting table will be set up at the annual meeting. Committee members will be there to answer questions and to recruit new members.
Policy on enforcement will be reviewed by the committee.
Ambassadors: Norah Sostrom
Ambassadors made 19 visits; 6 were to park lots and 13 were private renters. There were 4 visits to new members. There are 12 members on their committee.
Audit Committee: no report given.
Fire Department: Ron Stockall.
A thank you to Ron Stockall for his work with the fire department. He will be leaving the department and the park.
January 19th will be a night drill. This will be at an undisclosed location. The lines will be out and the lighting will be set up. They will simulate a structure fire.
There have 11 members. Howard Caires is the fire chief and George Bush is the training officer.
Maintenance Volunteer Committee: Ray Anderson
Wall at common area was torn down for access to the common area. The previous gate located by the shuffle board was removed due to the new shuffle board court.
Park Party Committee: no chairman - no report given
A big thank you to Millie Boone for the Sunscape dedicating it to volunteers.
Dick Emmel – www.sunscapervresort.info web site:
Reminder for all committees, please send the minutes of your meetings for the web site.
Lois has scanned the annual packet and posted it on the web site. Pictures of the candidates are also included on the web site.
A motion was made and second to accept the committee reports. Motion Carried
Old Business:
Pat Steele stated she was confused about architectural questions in the annual packet.
Robyn Moore explained: Sheds - the County states 4’ rear setback for sheds for all lots. Present rules state on west side setback must be 5’ from rear property line. The 5’ is for park models, additions and awnings. The ballot is for 4' for all sheds from the rear property line for interior and perimeter lots". By doing this we will have the same rule as the county. Park rules can be stricter than the County, just not more lenient then the County. Sheds must be brought into compliance at time of transfer.
If permits were submitted and granted and an earlier date, and placement was legal, they are legal now.
Grandfather clause - We did not get to vote on as of February 22, 2010 when survey was signed off by Pinal County, all existing structures were being allowed until transferred or construction changes are filed. This was not in the measure we voted on last year. That was put in after the vote. It is an exemption to a restriction that allows the existing legal use to continue even if it would be illegal under the new law. This is a grandfather clause and is consistent with Pinal County laws. An addition to this is the 34 lots on the east perimeter will be allowed to retain the previously permitted setbacks for setbacks and additions. The County stated we had to have a 10' setback, however, they stated park models don't have to move, but sheds have to be 4’ from the perimeter line.
Park models/park trailers - measurement can be from the sidewall to the lot lines. Pinal County changed its rules which allows the park to change their rules.
Sheds - measurement is to the nearest sidewall from the lot lines.
Corner lots - current rules states left side setbacks is 5’ to the street. There is nothing in the County rules, zoning rules, fire and safety rules, or planning rules that states left side setbacks have to be 5' for sheds. Several permits have sheds left side setbacks are 3’. County rules state 3’; we are trying to have our rules match Pinal County rules.
Survey Pins on property - what do they designate? Pins in the front are off set back 2 feet from the street. Some pins are off set because of physical restrictions (walls, electrical box, etc.) Arch committee has a file that shows exact corners of lots. For the lots on Idaho west, the pins are the actual corners. It was suggested that the pins that are offset be a different color to specify they are offset.
Robyn Moore stated that the Architecture Meeting will be changed from Thursday 1 pm to Wednesday 1 pm.
Membership transfer: If 2 names are on membership and 1 passes away, no need to change membership certificate at time of death. A survivor is still on the certificate. A death certificate should be put into file to document the passing of the one member. Death certificates will be required at time of transfer. When there is a sale or changing from 1 name to 2 names, a $100.00 fee is required to do the transfer.
New Business:
Question was asked if the park lot rental rates would be increasing to help cover the increase of dues. Manager will research this with other parks in the area.
A motion was made to adjourn and seconded. Motion carried.
Meeting adjourned 10:15 AM.
Following the Board meeting was a meeting regarding the Maintenance Building extension on the ballot.
Treasurer's Report for Sunscape RV Resort
For the Period December 1, 2010 Through December 31,2010STATUS OF:
MONEY MARKET AND SAVINGS ACCOUNTS:
Total Money Market and CD ...... ...........................$257,736.86
B of A Operations Checking Account.. ......................................20,468.65
Total Funds in 4 Change Fund Accounts (petty Cash)........... ,..................................................................................................900.00
TOTAL CHECKING AND SAVINGS ACCOUNTS....... .........$279,105.51
Detail of CD and Money Market Accounts:
Money Market................................................................................ $ 30,834.81
Great Western Bank (two CD’s)..................................................... 201,313.31
Bank of America (risk free CD)..........................................................25,588.74
Detail of Restricted Funds:
Capital Improvement Fund Account..... ..........................................$ 148,342.12
Contingency Account ......... ... ................................... 67,218.35
Park Improvement-Community Complex Account..................... 29.402.89
Total Restricted Liabilities................................................................ $ 244,963.36
The Sunscape RV Coop Balance sheet for the period will be posted on the bulletin board in the Club House.