Meeting was called to order by President Jim Cleveland at 9 am.
Pledge of allegiance.
Present were Jim Cleveland, Larry Gingrich, Carol Thornton, Kathy Gordon, Jerry Higgerson, Norah Sostrom, and Jerry Topper.
Motion was made and seconded to accept the minutes. Motion carried.
Finance report: Kathy Gordon reported the following for the month of February 2011.
| Total Money Market & CD | $666,920.57 |
| Bank of America Operations Checking | $29,342.10 |
| Total Funds in Change Accounts (Petty Cash) | $900.00 |
| Total accounts receivable | $20,802.22 |
| Total Checking and Savings accounts | $717,964.89 |
A motion was made and seconded to accept the treasurers report. Motion carried.
A motion was made and seconded to approve the Charter for the Board of Directors. Motion carried.
Charter signed by all members. A motion was made and seconded to accept the Architecture Committee Charter. Motion carried.
Robyn Moore cave a slide presentation on the road paving project to begin on or about April 11, 2011.
Sunscape Way will be paved from bridge to entrance to North View Estates.
Carolina will be paved from entrance to Iowa Way.
Thatcher will be paved from exit gate to the Activity Center.
Texas Way will be paved from Carolina to Thatcher.
Three low spots will be paved to allow for proper water drainage; at the end of Carolina, at the end of Indiana and the corner of Vermont.
Residents affected by paving are encouraged to park their cars outside the complex if they will be needing to exit the park. Robyn also warned residents to be careful walking in paving areas as the sub coat is very sticky.
COMMITTEE REPORTS
Architecture Committee - Robyn Moore reported 13 requests for permits or information. 7 pre-sale inspections. Per Architecture Rules residents must apply to ARC committee with any landscaping proposals. Remember to check the Rules. RESIDENTS HAVE UNTIL WEDNESDAY APRIL 13, 2011 TO GET SUMMER LOT IMPROVEMENTS APPROVED.
Long-Range Planning & Property Committee - Gerry Vanhooren reported Charter written and submitted for approval. Property inventory is being planned and will begin in the fall. Committee made a property inventory of all park holdings. Sewer System has been evaluated and succeeded in coordinating efforts of maintenance pipe work for septic and paving to avoid issues in repaving. Shuffleboard review was don’t to address concerns on safety and liability. We are also working on exercise equipment and space issue. Multi use area is being reviewed and are considering what activities will work in that space.
Safety Committee - JJ Schmitz reported all buildings have been numbered. These numbers are above all doors. JJ encouraged all residents to learn these numbers as they will need to be given 911 emergency calls to expedite emergency vehicles finding proper accident scene. There were 12 safety data sheets completed by Brett for the maintenance building.
Medical Committee - Lee Apger reported that under Federal rules and OSHA regulations [29CFR 1910.122(a)(1)] require the training and documentation of both initial training and periodic review of MSDS information. Personnel, both employees and volunteers who use or exposed to hazardous material have “right to know and obligation to be trained” in MSDS information. 250 members attended the Health Fair 30 pints of blood were donated.
Activity Committee - Judy Conley reported the Park Party is Saturday March 19, 2011. Last day to buy Casino tickets for Park Party is 3/10. Food tickets will be sold until 300 tickets are sold. Please fill out your survey for activities for next year. You can still bring recipes to Judy at lot 270 for the cookbook.
Ambassador Committee - Pauline Regimbald reported visits were made to 17 renters; 9 park lots and 8 private lots. In addition, 5 new members were visited. Five (5) renters returned the survey sheets. The total renters visited since November 2010 were 78; 29 park lots and 49 private lots. As of February 28, 2011 we now have 13 new members in the park An information packet is given to all renters and information handbook is given to all new members.
Finance Committee - Pat Olsen and Jean Aili were appointed co-chairs of this committee. There is no secretary of this committee at this time. A new layout of the financial sheets has been completed to make financial statements more readable for shareholders. Fran Bolm will have the new layout completed for March reporting. John Stalzer, Glenda Wilson and Howard Caires have resigned the committee effective February 22, 2011. Thanks was given to Glenda for past leadership and John and Howard for their participation on the committee. Committee is looking for new members. Please contact the Finance Committee if you would like to participate.
Website - Dick Emmel encouraged all the committees to post their minutes on the website: www.sunscapervresort.info . The website is up and running all year. If you want additional information regarding the website please contact Dick at: jrmlmail@gmail.com .
Fire Department - No report.
Motions were made and seconded to approve all committee reports. Motions carried.
New Business - Jerry Higgerson presented the Long Range Planning & Property Committee Charter. Motion was made and seconded. Motion Carried.
Motion was made and seconded to approve the changes to the Architecture Rules & Regulation as voted on by membership ballot. Motion Carried.
Motion was made and seconded to approve the changes to the By Laws as voted on by the membership ballot. Motion carried.
Motion was made and seconded to adjourn the meeting. Motion carried.