SUNSCAPE ESTATES RV COOPERATIVE

 

 

MINUTES

April 11, 2011

 

The meeting was called to order by Pat Olsen, Co-Chair.

 

Present were committee members Pat Olsen, Larry Eginoire, Joyce Bingenheimer, Mary Lou Ellis, and Jean Aili; Roger Mahoney was absent

Board Members Kathy Gordon, Norah Sostrom, and Jerry Higgerson attended, along with Dale Schoeneberger (Manager) and Fran Bolm (Bookkeeper)

 

The minutes of the March meeting were reviewed and approved.  Financial reports were reviewed.  Fran Bolm will develop a list showing who is authorized to withdraw money from the various fundraiser accounts.  The amount of $5,168.89 will be moved from the Park Party fundraiser account and will be transferred to account #1017-Park Improvements/Community Complex.  This results in a balance of $34,717.86 in the Park Improvements account and leaves a balance of $3500.00 in the Park Party fundraiser account.  Fran Bolm reported on the results of a meeting with a representative of American Payment Solutions.  This is a company which would provide credit card services for the Welcome Center instead of the services presently provided by Bank of America.  It appears that there would be substantial savings to the park by making this change.  The finance committee voted to recommend this change.

 

Budget requests for 2012 were reviewed.  The remainder of the budget requests will be presented and reviewed in the fall. 

 

Discussion was held regarding the definition of “capital expenditure” versus repair and maintenance items.  The Finance Committee believes that the present governing documents of the park do not fully establish what requires a membership vote and what items can be classed as simply repair or maintenance.  The present interpretation by the Finance Committee is that if the item is not being replaced by a comparable item, or if it is a new item over $1000.00 in value, or if it results in a new use of community property, it would be a capital expenditure and require a vote of the membership before proceeding.  Further information will be coming from the park accountant and this item will be discussed again during future meetings. 

 

The Finance Committee was advised by Dale Schoeneberger and the Board Members in attendance that the recent rain resulted in major damage to the ceilings and light fixtures in the club house building.  A motion was made, seconded, and passed unanimously to recommend to the Board of Directors that the roof of the clubhouse be replaced with a comparable roof as soon as possible in order to prevent further damage to the interior of the building. 

 

The next meeting was scheduled for 1:00 P.M. on October 18, 2011, and the meeting was adjourned.