Call to order by Howard Caires, Chair, at 10AM.

Roll Call: All members present: Howard Caires, Ray Walker, Les Fredrickson, Charlie Pennington, JJ Schmitz, Robyn Moore, Lee Apger, Kolleen Apger, and Jean Aili- Board liaison.

Minutes of the December meeting were approved as published.

Reports:

1. Pool heater: The damaged gas line was replaced and the pool is currently hold a temperature of 85-88 degrees F. Hot tub is approximately 104 degrees F.

We (Sunscape) are expecting a written report from X-Pools, who came in and evaluated the pool and our problem in December.

2. Clubhouse blinds. JJ has two pieces of information-

A. The estimate of $1,343.56 from Brock House for the Grade #3 textured vinyl blinds was approved the BOD at the January 13^th meeting,

B. The quilters were asked by the Manager to make valances for the windows, with the base construction to be done by Sunscape personnel with remnant wood. John brought a fabric swatch which the quilters had selected.

The valances were recommended to dampen noise, now that the rooms are tiled instead of carpeted. The estimated cost is $550, from the Maintenance budget. Motion to recommend acceptance of this proposal was passed unanimously.

It was suggested that the color of the blinds be a neutral, to coordinate with the flooring and valances, thus allowing for future color changes in the walls.

3. Solartube estimates for AC and CH: Lee: Two vendors came out to assess the possibility of installing solar tubes in the Activity Center and/or Clubhouse. The first vendor felt that installation on the AC roof should be no problem. He did not evaluate the CH at this time. Vendor #2 had concerns about the support for AC tubes, but felt that the CH would present no difficulties. Both verbally estimated costs at approximately $450/ tube, with the potential for volume discounts. The number of tubes needed would be as follows: AC: 20-25; CH: 11(4 main room, 3 fireplace room,2 entry hallway, 1 each bathroom). These are zero-heat gain systems, and would provide area lighting of approximately 250 sq. foot per tube. Both vendors expressed concern that sufficient tubes be installed, as too few defeats the goal of lessening overhead lighting usage. P-LP committee agrees with this assessment. As a committee, we agreed that, if done, work be completed on the CH first, followed by an evaluation of KWH changes before installation in the AC.

4. Sportscourt/Pickleball/Shuffleboard: Ray: Only two Park members have attended the 4 meeting held so far to discuss pickle ball. Committee recommendation to those interested: Gather more interested members and go “test” for further interest (Mission Royale has a court), and obtain donations for some equipment (see December notes). At this time, there does not appear to be sufficient interest to justify the costs.

Shuffleboard: there is room behind the CC to add a third shuffleboard area. Ray will get further information on cost of adding this.

5. Tire rippers have been painted once, but need another coat. Howard to refer this to the Safety Committee.

6. No report from BOD liaison.

Old Business:

1. Reminder of action still pending re: South retaining pond. P-LP to get needed information to BOD for submission to attorney, if needed.

2. North road paving: Sunscape was able to obtain approximately 60 ton of asphalt paving w/installation for $8,000. The areas considered most deteriorated were the first covered. The company agreed to keep us in mind if future amounts became available. Robyn stated that it would be prudent to get this new surface fog-sealed before monsoon. Committee will recommmend to BOD that Sunscape work with Manager and BOD to continue working on completing the roadway. A write-up of efforts to date will be sent to BOD.

Addendum 1/28: Per vendor, fog-seal within one year will void warranty. Vendor has stated that they will repair any lifting during this first year, as surface cures.

3. Tabled discussion on back access.

4. Gate cameras: Table discussion/decision to next meeting to allow for additional information about available systems and cost to be obtained.

5. Howard will ensure that the float and trailer are numbered for inventory.

6. Les turned in the inventory sheets for those donated sewing machines the Quilters would like to retain.

New Business:

1. Tables discussion of gazebos/armadas in the pool area for future consideration.

2. The committee discussed concerns about an overall Maintenance Program for Sunscape, including documentation of skills and training of personnel, records of preventive maintenance procedures, records of repair, and documentation of oversight. Charlie Fender has been able to “revive” an old computer, making record-keeping both feasible and easier.

3. All three paid Maintenance personnel are to be attending a course for pool maintenance. There is apparently also an on-line course available at a cost of $300.

4. Table a discussion about building an entertainment/storage unit for the AC theater area.

5. No additional information at this time re: internal road costs/needs.

6. Two of the exercise bikes are missing, presumed stolen. Manager informed.

7. Un-needed/ disrepair donated items will tagged, to the effect: If this item is not removed by (date) it will be donated to charity.” (or, as a a committee member suggested, placed out for the monthly garage sale.)

8. Informational only: Sherry Walker is going to have a new-cactus concert: proceeds to replace our “fallen member.”

9. Exit gate difficulties: That the gate has “frozen” in the closed position is a critical safety issue.

Addendum 1/22: Problem discovered to be a stop/start switch setting. This has been re-set and seems to be resolving the immediate problem.

There is also a hand-crank mechanism for opening is needed.

The Committee recommends that the exit gate also be locked open, with tire rippers up, during Welcome Center operating hours. The proposed camera(s) for the gate(s) would enhance this decision. Information to be forwarded to BOD and Safety Committee.

10. A brief discussion about the necessity of leaving future-expansion space for the CC determined that the probability of it occurring is nil. The building itself is at maximum size for its design and supports. The too-rare need for a truly large space does not seem to justify the considerable expense it would entail.

11. JJ submitted information regarding the “…Baker Pool…Act”- requiring that a system be in place to prevent a child (or tiny adult) from being caught at the submerged suction outlet of the pool, typically located at the bottom of the pool. Pinal County and State of Arizona currently have this as a low-priority item for inspection, but urge strongly that a vacuum breaker valve system be installed if any improvements are being made to the pool. The Committee also urges that clear and complete pool rules be reviewed and, if necessary re-posted at the pool. Further discussion determined that, while it is inappropriate to have “rules that don’t apply” when Sunscape has few residents (summer), we could have summer rules and winter rules, primarily regarding hours.

No other discussion.

NEXT MEETING: THURSDAY, FEBRUARY________, ) 10AM AC-Conference Room.

Respectfully submitted,

Kolleen Apger, Secretary.

Attachments for file copy:

Pool Heater report

CH blind estimate

CH valance estimate

“…Baker Pool…Act”