Minutes of Sunscape Board of Directors Meeting April 11 , 2006

The meeting was called to order by President Gene Curry at 9:02 a.m.

Pledge of Allegiance

Opening Prayer: G H. Sublett

Roll Call by Secretary Billie Hering: Present were Herb Gansky, Don Hansen, Mel Glaze, Gene Curry, Mary Anne Brunner, Gene Wallace, Billie Hering, and Manager Harriet Deutschman.

Approval of Minutes: Don Hansen moved and Herb Gansky seconded that the minutes of the March Meeting be approved. Carried.

Treasurer's Report: Mary Anne Brunner reported that $49,318.46 of our special assessment has already been turned in leaving an outstanding balance of only $7300 to be collected. Herb Gansky moved and Gene Wallace seconded that the Treasurer's Report be approved. Carried.

Standing Committee Reports:

Architectural Committee - Ken Macomber reported the Architectural Committee issued permits for 3 park models, 5 awnings, 3 fences, 3 sheds, 8 concrete slabs, 1 deck, 2 lattices, 3 electric to shed, 1 tree, 1 rock on lot, and 3 chains on front of lot. He also has done 57 presale inspections this season. Gene Wallace moved and Mel Glaze seconded that the Architecture Committee report be accepted. Carried.

Property Committee - Property Committee meetings will be held on the last Thursday of the month commencing September 28, 2006. Don Hanson moved and Herb Gansky seconded that the Property Committee report be accepted. Carried.

Safety Committee - Ray Fassbender reported main issue for fall will be installing the mobile speed bumps. Gene Wallace moved and Billie Hering seconded that the Safety Committee report be accepted. Carried.

Special Committee Reports:

Sunscape Ambassadors Welcoming Committee - Ron Stockall reported that the Ambassadors have been very busy this season. They greet everyone staying here for a week or more and they have given out 150-200 welcome packets this season. Feedback on the survey form has been very positive. Herb Gansky moved and Mary Anne Brunner seconded that the Sunscape Ambassadors Welcoming Committee report be accepted. Carried.

Activities Committee - Karole Stockall reported that the Prom was a sellout and was again a huge success. Next season they plan to have 7 Wine and Hors d'oeuvres gatherings, a Halloween Costume Party, Veteran's Day Activities, New Year's Eve Dance, Valentine Day Dance, St. Patrick's Parade/Dinner/Dance, a Mystery Dinner, and the 3rd Annual Sunscape Senior Prom with a live band. Anyone interested in joining committee is welcome as are all ideas. Gene Wallace moved and Mel Glaze seconded that the Activities Committee report be accepted. Carried.

Old Business:

Welcome Center/Office Complex and Change of Bylaws - President Gene gave an update on these. There was no cost given for the Welcome Center because we cannot get a firm price until we know it will be built. He clarified the Bylaw change - all votes will be in and counted before the Annual Meeting.

Increase rental rates on coop lots - proposed new rates are:

Daily rate - $25.00
Weekly rate - $150.00
Monthly rate - $375.00 + electricity
Two or more months - $350.00 + electricity
Note - all rates include tax and free high speed internet

Mel Glaze moved and Don Hansen seconded that the increase in rates be accepted. Carried

Revised Architectural Rules and Regulations - Billie Hering moved and Don Hansen seconded that we accept the Revised Architectural Rules and Regulations. Carried

Bylaws - Right of First Refusal to be enforced. Forms at office for owners to fill out before Memberships are sold.

Remodel Club House Bathrooms - Don Hansen moved and Mary Anne Brunner seconded that we accept the plans for the bathroom remodel. Carried

New Business:

Approval of Finance Committee recommendation to increase capital expenditure purchases to $1000.00 - Don Hansen moved and Mel Glaze seconded that we approve the increase of capital expenditure from $500.00 to $1000.00. Carried

Procedure for enforcing Bylaws, Rules and Regulations, etc - Manager Harriet explained there will be a three step procedure for enforcing rules, etc. In Step One the manager will personally meet and explain the violation to the member and a reasonable time limit will be set to correct violation. Step Two will be a letter giving member a set amount of time to correct violation. Step Three will impose a fine of $10.00 per day until violation is corrected. Fines will be assessed against the member and will have to be paid before member rights are restored.
All dates will be in writing. Members not in the park will be notified by phone or mail. Needs to be a witness when discussing violation with member.

Weeds will be treated by park personal if not a serious problem.

Sewer treatment plant problems - Treatment plant representative is claiming that we are polluting plant and killing bacteria. Plant needs to be pumped - cost was originally $30.000 but now is going to cost $17,000. We pay $27,000 a year for sewer. We have asked for a test to find out exactly what is killing bacteria and a billing of the exact cost for pumping out the plant. So far we have not received these. We are trying to work with the plant people to solve this problem.

Comments:

Gene Wallace read a letter of resignation from the Safety Committee from Jan Byrum. We would like to accept her resignation and thank her for her service on the committee. Herb Gansky moved and Gene Wallace seconded that we accept Jan's resignation. Carried.

Wi-Fi - hot spots should be set up in Club House this week

Ray Fassbender requested an update on lot 144. It is currently in litigation and cannot be discussed.

Manager's Comments: Have a good summer. Please update emergency information in office and give email address if you wish to be informed of summer happenings.

President's Comments: Please help our new manager - bring solutions not problems. Have a good summer

Adjournment: Don Hansen moved and Herb Gansky seconded that the meeting be adjourned. Carried. Meeting was adjourned at 9:42 a.m.

Respectfully submitted by Billie Hering, Secretary