Unapproved Minutes of
Sunscape Board of Directors Meeting
April 10, 2007SORRY, FOR THE DELAY IN GETTING MINUTES TO EVERYONE, WE HAD SOME TROUBLE WITH THE CASSETTE TAPES.
The meeting was called to order by President Gene Curry at 9:00 a.m.
Pledge of Allegiance
Opening Prayer by G. H. Sublett
ROLL CALL by Mary Anne Brunner, Treasurer: Present Bob Samler, Gene Wallace, Gene Curry, Mel Glaze & Mary Anne Brunner.
APPROVAL OF MINUTES: Mary Anne Brunner asked for minutes from March 13th., 2007 if anyone wanted them read or to be approved as posted Mel Glaze moved to have the minutes approved as posted and Bob Samler seconded. Approved and carried.
TREASURER REPORT: Mary Anne Brunner reported that the checking balance as of 04/10/07 was $20,686.99. Our Contingency fund is $58,633.11 and Capitol Improvement Fund has $54,993.10. Our new Bookkeeper Candie Cool is working with the Finance Committee and myself to clean up the Profit and Loss, so it will be easier for all to read and understand. Mel Glaze moved to accept the Treasurer's Report and Gene Wallace seconded. Approved and carried.
RESULTS FROM BALLOTS FOR (2) NEW BOARD MEMBERS
HUGH WARNER 2 YR. TERM AND KEN MACOMBER 1 YR. TERM
STANDING COMMITTEE REPORTS:
ARCHITECTURAL COMMITTEE - Ken Macomber NO REPORT
FINANCE COMMITTEE - Kathy Gordon - NO REPORT
PROPERTY COMMITTEE - Maurie Lawler - NO REPORT
SAFETY COMMITTEE - Ray Fassbender - Ray mentioned that he was happy to report that the speed has been down in the park and hopes it will continue for the safety of everyone. Ray wished everyone a great summer. Ken Macomber moved to accept Safety report and Mary Anne Brunner, seconded Accepted and carried.
MEDICAL COMMITTEE - Mary Ann Fender - Mary Ann hoped that everyone has noticed the medical cart and the new additions that have been added to the cart. Ken Macomber moved to accept Medical report and Mel Glaze seconded. Approved and carried.
SPECIAL COMMITTEE REPORTS
PARK PARTY COMMITTEE - Terry Kehler - NOT PRESENT
BYLAWS COMMITTEE - Jean Aili - We held our last meeting last Friday and worked our way thru the bylaws sentence by sentence and have a number of changes. Next November we will arrange them into a format to present to the Board along with our justification for each suggested change. It is so the belief of the committee that each change should be voted on as a stand alone item, instead of as a package.
Jean thanked all the committee members and everyone who popped in for a session or two to give us their input. Ken Macomber moved to accept Bylaws report and Mary Anne Brunner seconded. Approved and carried.
PLANNING COMMITTEE - Norm Voelpel - NOT PRESENT
MASTER PLAN COMMITTEE - Jim Cleveland had their last meeting a couple of weeks ago. Jim talked with Jim Mashek our Manager and they decided to hold off on a Complaint Committee until Jim felt he needed help. Then at that time, the committee would set something up. Ken Macomber moved to accept Master Plan report and Bob Samler seconded. Approved and carried.
OLD BUSINESS
Maintenance Bldg. Open House - Gene Curry mentioned that we had a great turnout for the open house and it was agreed by all that we have a great building. Gene also stated that our Park has accomplished a lot with our volunteerism and he hopes that we never loose that.
Mel Glaze made a motion that we accept the Review Audit Committee's Report as presented to the Board. Mary Anne Brunner seconded. Approved and carried.
Mary Anne Brunner asked that we accept the Finance Committee's Charter as presented to the Board. Mary Anne Brunner read the charter and Ken Macomber made a motion to accept the Charter as read and Mary Anne Brunner seconded. Approved and carried.
NEW BUSINESS
New Welcome Center - The Board would like to see a stick built building for the new Welcome Center. The Board will vote on this in the fall at our first Board Meeting.
Lot 8 request to have a Park Model put in sideways on the back part of their lot. Bob Samler made a motion to postpone decision until the Board has a chance to talk to our attorney. Ken Macomber seconded. Approved and carried.
Arc Committee 10 year Rule for any RV, Park Trailer or Park Model, we suggested that the seller get an outside licensed inspector to inspect home before a buyer or change of ownership. The seller would pay for this inspection. Ken Macomber motioned to table decision until further research could be done and Hugh Warner seconded. Approved and carried
WE NOW HAVE A NEW ATTORNEY. He is a HOA attorney.
TEMPORARY SUMMER 5 ft. set back rule will be measured from the body of the (temporary/short-time up to 3 and no more than 6 months ) rental lot recreational vehicle. This will apply to all lots rented out in our Park. We will research this over the summer and discuss when we come back in the fall. Mel Glaze made motion to table and Gene Wallace seconded. Approved and carried.
STORAGE AREA - Request to put MORE THAN 1 ITEM ON 1 SPACE. Motion was made toTABLE until the fall, when we will have time to research this a little more. Ken Macomber motioned to table and Bob Samler seconded. Approved and carried.
New changes to our Rules and Regulations are:
1. There will be no repairing of any automotive (motorcycle, automobile, golf cart, etc.vehicle on our lots. No major maintenance building, tearing down or changing of automotive (motorcycle, automobile, golf carts, etc.) fluids.
2. Vehicles can not be parked outside of curb on their lot. This will eliminate vehicles protruding into the streets.
3. When washing of any vehicle on our lots, you will need to have a shut off nozzle on your hose, so you'll be able turn water off, to help conserve on water.
Ken Macomber made motion to add these changes to the Rules and Regulations and Mel Glaze seconded. Approved and carried.
Also, the attorney suggested that we remove the word children and replace with guest.
Adjournment at 10:35am