Unapproved Minutes of
Sunscape Board of Directors Meeting
January 9, 2007

The meeting was called to order by President Gene Curry at 9:00 a.m.

Pledge of Allegiance

Opening Prayer: G.H. Sublett

Gene Curry thanked Catherine Eaton for taking the minutes of this meeting.

Roll Call by Mary Anne Brunner: Present were Mary Anne Brunner, Mel Glaze, Gene Curry, Gene Wallace, and Herb Ganske.

Approval of Minutes: Herb Ganske moved and Gene Wallace seconded that the minutes of the December 12, 2006 Meeting be approved. Motion carried.

Treasurer's Report: Mary Anne Brunner reported that as of 12/31/06 there was $851.07 in the checking account and $19,831.39 in the money market account for a total cash balance of $20,682.33. Capital Improvement budgeted monies not spent was $19,730.86, leaving us with a cash balance of $951.37. We did not have to go into our Contingencies Fund. We just received the bank statements. I will be going to the Finance Committee meeting on Tuesday, January 16, 2007, and will revise the budget to reflect the actual expenditures for the year. The beginning cash carryover is $21,996.00 on our proposed budget, with adjustment of $2,265.14 for monies spent out of Capital Improvements actual expenses, for the actual beginning balance of $19,730.86. Herb Ganske moved and Mel Glaze seconded to accept the treasurer's report. Motion carried.

Gene Curry asked people to hold their comments until the end of the meeting. Then they will deal with them.

Standing Committee Reports:

Architectural Committee: Ken Macomber had 2 months to report on as he was absent from the December meeting. He had 24 permits in November, 7 for slabs, 7 park models, 3 room additions, 10 awnings, 5 decks, 1 fence, 1 lattice, 1 paving blocks, 6 utilities to shed and 2 screen rooms. In December there were 9 permits, 1 slab, 2 sheds, 1 park model, 2 room additions, 2 awnings, 2 decks, 1 utilities to shed and 1 screen room. The Architural Committee now meets the second and fourth Thursdays at 1 p.m. in the afternoon at the Activities Center. Gene Curry asked for a motion to accept Ken's report. Mel Glaze made the motion and Gene Wallace seconded. Motion carried.

Finance Committee: Kathy Gordon approached and informed us that you don't have a report from the Finance Committee because they don't meet until next Tuesday, January 16, 2007. They will then start work for 2008. They are already getting requests from various committees for upcoming needs for 2008. Final report will be done next week and ready for the Board at the Annual Meeting.

Property Committee: Morrie Lawler reported that it had been a slow month. Nothing to report. Saved you money! Asked if there were any questions and said they would be meeting on Thursday morning at 10 o'clock in the Conference Room at the Activities Center and would like help. He asked would volunteers please donate a couple of hours?

Safety Committee: Ray Fassbender, Lot 141, on behalf of the Safety Committee wished all a happy and safe new year. Last Wednesday had meeting and Wayne Scramstad has been nominated to our committee to fill it out. Think about walking at night. Use a flashlight. Use lights on bicycles. We hope bicycle riders will obey street signs. There was a close call recently involving 2 golf carts against 1 bike! Regarding the leash laws--some people think their pets are perfectly trained and ignore laws. He wished to commend the people for holding down speeds. In the last couple of months there has been a marked reduction. That's all I have. Gene Wallace moved and Herb Ganske seconded that the Safety Committee report be accepted. Motion carried.

Medical Committee: Mary Ann Fender reported a short meeting. Purchased a suction machine for the medical cart. Did a review of what's there. Next month will have CPR recertification. That's pretty much it. You can check out equipment. Wheel chair equipment still kind of a problem. Go to office and pay $25 deposit and you can then take the receipt and check it out. You should check back in at 30 days please so we have a check on the equipment. That's the procedure for that. We are sending old equipment, not suitable for the Park, to Mexico. Please don't bring another item for donation without seeing Mary Ann or committee. Items must be inventoried and cleared for use. Anyone knowing how the mysterious wheel chair arrived, please contact Mary Ann. Herb Ganske made motion to accept Medical Committe report, Gene Wallace seconded, and motion carried.

Ken Macomber approached to announce an addendum to his report. Mike Moore has joined his team for a full committee.

Nominating Committee: G.H. Sublett appreciated all the help that was given. Personally, he had 3 candidates ask to be placed on the ballot, and he had one write-in candidate. He said they were meeting tomorrow afternoon at 4 p.m. when the candidates will be here and you are invited to come and learn from them. He anticipates that there will be a meeting in conjunction with a Board Meeting. Wine and Cheese tasting will be going on at the same time of tomorrow's proposed meeting. Meeting now will be in Community Center. There will be no more Board Meetings before the annual meeting. Gene Curry proposed that they might speak today if they would like. G. H. Sublett said there was not enough time, and he would do his best to set up another meeting and plan time. Motion to accept Nominating Committe report made by Herb Ganske and seconded by Mel Glaze. Motion carried.


Special Committe Reports:

Gene Curry asked if we have anyone from the Sunscape Ambassadors Welcoming Committee.
Sunscape Ambassadors Welcoming Committee: Ron Stockall said they continue to call on guests and owners when they enter the park. They are getting a packet when they come in. Herb Ganske motioned and Mel Glaze seconded accepting report. Motion carried.

Activities Committee: Not present.

2006 Finance Audit Review Team (Committee) must be set up. Need volunteers to audit. Vee Lambert and Roger Mahoney will help. Anyone interested in being on committee, please contact Vee or Roger.

Park Party Committee: Terry Kehler reported that Thursday, January 18th, at 10 a.m. in the Clubhouse is the next meeting. He is missing chairpersons for parking and security. Still working on the dance. Tentatively, the party is set for March 15, with the dance the night before. Group scheduled will be combined with dance. Gene Curry thanked him for taking chair of the Park Party and asked that we please help him. He is on Lot 259.

Set Up New Special Committees:

Bylaws Committee: Don't care for bylaws? Change must be by vote of members. Committee to be set up for looking over bylaws before bringing to the Board. Then they would go to the members for vote.

Manager Application Review Committee: Go through applications and resumes for manager. Fifteen or twenty have already come in. Talked to Ron Anderson and a couple of other people that will look over the apps and resumes and get back to the Board with the best, and at that point the Board can review them and go from there. If you are willing to work on this committee, contact Ron Anderson or the Board.

Last week we talked to Norm Voelpel, Lot 59, about a master plan committee and master plan. He made us one up, and we agree with some parts and others we don't. We need a committee for this. Any one willing to help us on this long range plan, get in touch with us or Norm so we can get started.

Gene Curry asked if there were any questions on special committees? Dorothy Schultz said Shirley Angel would redo the bylaws. Norm Voelpel, Lot 59, expressed the need for a master plan for the Park. He said that we seem to do business without a clear understanding of where we are going, how we get our business done, who does it--the Board or committees and serious problems with delegations. Things would be solved in a better way if we had it laid out. I offered 5 pages of information to prompt the Board to take action to get us out of the dilemmas we are in now, with Board members resigning. A master plan would diminish problems. We are all owners and have a deep interest--emotional and monetary interest. And, to bring about better harmony in the Park will create better value for the Park. I hope the Board will get their heads together and get a committee--an ad hoc committee for planning. The bylaws used to have standing committees for planning. The past few years it was extracted from bylaws and must be put back. . . .we don't understand the need for a plan. The Board should get us started on this. Gene Curry said that the Board can't do it all. You have to help. The Board is not against a long range plan if you help.

Old Business:

One issue of Old Business we would like to cover is the park tractor and bobcat. We don't really own the bobcat. It has been loaned to us by Ray Anderson. He has been paying the insurance and we took that over so he doesn't have that expense, and have reduced the fee back to $20, for the bobcat only. The tractor is old and maintenance costs are high so the $50 fee will stay the same for that. Motion to approve change in fee charge made by Herb Ganske and seconded by Gene Wallace. Passed. Thanks to Ray Anderson for all he has done.

Sewer--always the sewer! They promised and promised to get back to us and still have not given us any information. Don't know how to approach it. Expect to call again. Water--Several of you are on septic systems. Why are they suddenly all full? In the last week we have had to pump 3 septics because of water; very little waste. The water bill is out of sight and this could be the reason. It must come from a unit to get into the sewer line. This is a big issue and we will try to solve it.

New Business:

Mel Glaze made motion to accept resignations from Don Hansen and Billie Hering. Herb Ganske seconded. Motion passed. Gene Curry asked if both resignations were being accepted? Yes.

Gene Curry said they were talking about reverse osmosis in the kitchen. We are looking for a system because we have our water down at the Activities Center. Have to go down to Activities Center for 5 gallons at a time. We have gotten 2 figures--one a lease and they maintain 100%, change filters and do 100 gallons at a time. Another unit is $1500. and $200 for installation. We have the names of companies we will contact. Please give us any names you want us to consider.

Comments:

Herb Ganske said that a week ago we poured concrete. 27 volunteers worked and he wanted to thank each and every person. Thank you for all the help.

Questions were asked about the septics pumped--where were they? Duane said Indiana and beyond entrance on right. It takes 6 hours to pump. Then he said one was between Illinois and Carolina, and Thacher and Indiana, and between Indiana and Wisconsin. Between Minnesota and Illinois was pumped Thanksgiving Day. Mary Lawler, Lot 365, asked if treated water systems caused this? Duane said "no." Could leak or leaving water running in cold weather we have had? Duane said this was a highest problem. People should put a box or blanket on water line. Norm Lamb on lot 117 wants rules interpreted. They want to sell their park trailer with their lot. They have been told they must sell the trailer separately and it must be removed because it is too old. They said they were told otherwise when they bought it. It became obvious that even the Board members had different interpretations of the regulations regarding age and condition of trailers and whether they had to be removed. This does not concern park models, which are excluded. Much comment and the regulations need to be clarified. Gene Curry said someone must judge if it is too deteriorated after 10 years. Ken Macomber said the issue was when a lot changes hands--if the trailer is older than 10 years should be removed. The Board needs to rule on this. Ray Fassbender, Lot 141, asked what about inspection before the sale of property? Kehler, Lot 259, said we should stop talking about this and get the bylaw committee to work on it. Board was asked if any pressure was being put on the owner of the sewer system to put a meter in? Board said they can't get hold of him. Can we bill him? Not without a meter. Cell power was brought up as to if there was any more thought about a cell tower in the RV storage area? Should we think about it? This could be other income for the Park. Verizon will not do anything for us. Joyce Bingenheimer, Lot 406, said she heard from the FCC in August and they wanted Verizon to respond to her letter. She has not heard from them but will call again.

Board will discuss among themselves how they will replace the two members that have resigned. Billie Hering said she was willing to reconsider but the Board accepted her resignation. She thanked everyone for their support. Gene Curry thanked her for her work in the past. Charlie Fender asked that Billie's resignation be rescinded. Gene Curry said "no." Router and shed for Transcend Broadband internet service will be on hold until Charlie's return. Finance Committee said that they must be consulted on spending plans. Alicia Rasmussen asked if the Board would answer her letter. Answer was no.

Motion was made to adjourn by Herb Ganske and seconded by Mel Glaze. Motion passed. Meeting adjourned.

Respectfully submitted by Catherine Eaton.