Unapproved 4_08 Minutes

Approval of March 11, 2008 minutes. Secretary Neal Wehmer asked if the board would like the minute’s read of accepted as posted. Mary Anne Brunner made a motion to accept the minutes as posted. Seconded by Sam Samler. Carried.

Treasurer’s report. Mary Anne Brunner stated that due to Fran being sick she did not have the current figures but gave the figures as of March 31, 2008. In the checking account the amount is $7,723.87, in the operations account, which is our savings, we have $334,454.55 and in the park improvement (money left over from the Welcome center) we have $2,805.02. This does not include this year’s park party. This report will be posted for people to read later. The total funds including the Capital Improvement fund are $49,0754.81. Neal Wehmer made a motion to accept the treasurer’s report. Seconded by Jean Aili. Carried

1. Fran and Jim’s old offices: Jean Aili explained the discussion the board had about moving the activity director into the vacate office, utilizing half of the office for the board secretary and expanding the kitchen for additional storage. Jean Aili then made a motion to move the activity director to the bookkeepers office, the Board would take Jim’s old office and the activity directors old office be made into a storage area for the kitchen. Seconded by Neal Wehmer. Carried

2. Lot rental rates: Mary Anne Brunner noted the discussion on rental lots at the work session and that the rentals were down about $5600. This could be because of many reasons such as gas prices. It was discussed to reduce the lot rentals to $375 1^st month $375 2^nd month and $350 for the 3rd month and adjust the daily and weekly rates accordingly. Mary Anne Brunner the made a motion to reduce the lot rental rates to $375 for the 1^st month and 2^nd month and $350 for the 3^rd month and reduce the daily and weekly rates accordingly. Seconded by Neal Wehmer. Carried

3. Variance for lot #67: Sam Samler explained that this is not a unique problem as other lot owners have resolved having their Recreational Vehicle less than three feet from their shed by installing a firewall. Sam Samler made a motion to deny the variance for lot #67. Seconded by Neal Wehmer. Carried.

4. Outside Speakers: Neal Wehmer addressed the complaint about the outside speakers being disruptive to some members. Upon discussion with several members, some like the music and some didn’t. A decision was made to reduce the volume for the rest of the year and further address the issue next season.

5. Activity Committee: Jean Aili addressed the letter from Judy Conley for an activity committee. Jean noted that we have had activity committees in the past and they have come up with many good ideas. More people more ideas. Jean then made a motion to form an activity committee to work under the direction of the activity director and appointed Judy Conley chair of that committee. Seconded by Sam Samler, with Judy Conleys acceptance. President Hugh Warner was distracted and asked to have the motion repeated. Jean Aili repeated her motion and again Sam Samler seconded it. Carried

6. Finance Committee: The 2008 adopted finance budget was presented by Mary Anne Brunner. The new amount of the budget is $573,256.22 and Mary Anne requested a motion to accept the budget. Neal Wehmer made a motion to accept the budget. Seconded by Sam Samler. Carried. Mary Anne and Glenda Collins talked to the bank about a risk free CD for up to $500,000 at 2.60% with no penalty for withdrawals and protected by insurance. Mary Anne Requested a motion to transfer $400,000 into this CD. Jean Aili made a motion to transfer $400,000 into the risk free CD which protects us with the FDIC insurance. Seconded by Neal Wehmer. Carried the finance committees charter will be address in November.

7. Jim’s Contract: Hugh Warner explained that this was listed as Jim’s contract but it was also the housing issue. Jim was evaluated in December and received a good evaluation. He was given a 28% raise, amounting to $9,500 and a bonus of $1,500 for an $11,000 increased compensation package. This was signed by Jim Mashek, approved by the Board and signed by Hugh Warner president of the Board. There will be no further compensation.

8. Float request: The float committee requested $1000 to finish rebuilding their trailer. They listed $679.25 as money needed for supplies and material. Neal Wehmer made a motion to give the float committee $700. Seconded by Jean Aili. Carried Jean Aili asked if we need to indicate where the funds come from. It will come from advertising. Neal Wehmer explained that a sum of $1000 would be a capital improvement issue. If additional funds are needed it will be addressed next year. Sam Samler indicated the funds were needed now because most of the work will be done this summer.

9. Ray Fassbenders request: Neal Wehmer explained that originally there was a letter from Nancy Fassbender that addressed the ticket sales. At that time Jim Mashek reviewed the financial report and found no irregularities. Since then Ray Fassbender has asked for a detailed report. The Board has looked at the report and found no irregularities. Since there is nothing in the by-laws that compel the Board to give detailed reports, we consider this matter to be over and done with. Neal Wehmer made a motion to deny Ray Fassbenders request. Seconded by Sam Samler. Carried.

10. Voting results meeting: Hugh Warner announced a voting results meeting will be held at 9 am on April 24, 2008 to announce the results of the set back and Board election. The results will be posted on the Internet also.

11. Sam Samler requested the committee chairs post their minutes to the Internet as well as on the committee board. Jean Aili noted they should be sent to Dick Emmel. Hugh also requested that the committees post their meeting times on the Internet. Mary Anne Brunner reminded everyone that they are also in the weekly bulletin.

12. Committee report acceptance: Hugh Warner had Howard Caires step forward to talk about the pond issue. Howard Caires Lot 399 said that while investigating the road ownership they discovered a group had paid some back taxes on the pond area lot 60. Kollen Apgar and her husband investigated and found we have a Quick Claim deed but it didn’t go thru probate. We have paid the taxes up to date and are working on the probate issue. The cost so far is $101.73. Restitution to the group that tried to acquire the property by paying back taxes will be around $30 plus 15% interest. Howard then asked to address the road issue but president Hugh Warner said it would be brought up later in the meeting. Hugh then asked for the acceptance of the committee reports. All reports were accepted.

Hugh Warner noted the need for a new Park Party chair, stating this is a good fundraiser for the park and needed a good chair. Mary Anne Brunner read the Park Party report. The report is posted on the Internet and will be posted on the BOD bulletin board.

13. Shuffleboard request: Jean Aili has a report on the shuffleboards noting that one shuffleboard requires maintenance and a request for additional courts. This report, as well as, the request for pickle ball courts and other recreational issues have been turned over to the property committee. Jean Aili made a motion to Fund $1,075 to maintain our existing courts. Seconded by Mary Anne Brunner. Carried.

14. Old Business: Robyn Moore Lot #515 thanked Ray Anderson for maintaining the roadway. He attended an open forum with Pinal County. Our roadway is not county it is private. It has nine different owners. The county will not help maintain the road. The choices are: bring the roadway up to county standards and dedicate the road to the county or maintain the roadway ourselves. The existing roadway is 18 feet wide the county requires 28 feet. Repairing the low spots and chip seal to bring the road up to acceptable standards would cost about $30,000. Jean Aili asked if the bridge was wide enough for county standards. Robyn said he believed it was 28 feet wide.