The meeting was called to order at 9:00 AM by President Hugh Warner.

Pledge of Allegiance

G.H. Sublett led the opening prayer

G.H. Sublett presented a plaque to Sunscape Park from Eloy Ministry Alliance for our help with their Thanksgiving dinner.

Roll Call by Neal Wehmer. Present were Hugh Warner, Wayne Scramstad, Jean Aili, Sam Samler, Neal Wehmer and manager, Jim Mashek. Mary Anne Brunner absent.

Approval of the minutes of last meeting: Jean Aili clarified that it should be the January 15, 2008 minutes and not the annual meeting minutes that should be voted on. Secretary Neal Wehmer assured it was January 15, 2008 minutes. Jean Aili moved to accept the minutes; Wayne Scramstad seconded. Carried

Treasures Report: Due to Mary Anne Brunner's absence, Jean Aili read the following:

As of March 9, 2008 the checking account balance was $19867.35; the Money Market account was $333776.16 and the Park Improvement Fund $7119.85. The tractor is paid in full. Wayne Scramstad made a motion to accept the report, Neal Wehmer seconded. Carried.

AGENDA

1. Cell phone and digital camera: Jean Aili requested a cell phone for the park manager for better access when he is out and about plus a digital camera to document incidents or rules violations. Sam Samler moved to purchase both the cell phone and the digital camera. Seconded by Neal Wehmer. Carried

2. Schiller motorhome: Wayne Scramstad read the incident report regarding the water damage to the Schiller motorhome and the invoice for $989.94 the cost of the repairs. Jean Aili moved to pay the invoice. Second by Neal Wehmer. Carried

3. Volunteer Appreciation: The date of the volunteer appreciation has been changed from March 26, 2008 to March 20, 2008 to avoid a kitchen conflict. Everyone is welcome.

4. Pool Tables: The Board received a request from the pool players to recover the pool tables. The cost would be $2025.00 for work on all four tables. The pool players would pay $800.00 of the cost, leaving the park to pay $1225.00. Motion by Wehmer to grant this request. Second by Aili. Carried

5. Welcome Center progress: Sam Samler reports the Welcome Center is progressing right along. Inside trim and painting is done. Some outside work needs to be done but the tentative move in date is March 17, 2008. Thanked the volunteers for a fine job.

Sam also brought up a letter concerning lot #67. Hugh Warner clarified the letter as being a request for a variance,

6. Ambassadors request: Neal Wehmer read a request from the Ambassadors Committee to become a standing committee. The reason for this request is their expanded future role and the change in their future goals. Motion to change Ambassadors to a standing committee made by Aili. Second by Wehmer. Carried.

7. Committee reports and acceptance: Administrative Support Committee:

Norm Voelpel noted there will be a meeting next week when they will review their charter and present it for approval next month. Hugh Warner stated this committee is one of the best things that has happened to the park lately and would like to see it become a standing committee.

Park party: Hugh Warner asked for a volunteer for next year's park party. Terry Kehler has chaired for two years and says he will help the next years chairman. Need someone to step up.

Committee reports acceptance: a motion to accept committee reports as read at the work shop made by Aili. Second by Scramstad. Carried.

Candidates introduced by Howard Caires: Robert Gordon: Likes the Boards direction, favors long term planning, PM on maintenance and thanked them for their votes. Ken Macomber likes the direction of the Board would like to be a part of it. Thanked the membership.

8. Rate review: Wayne Scramstad reported that several visitors to the park comment that they liked the park but thought our rates were too high. Wayne also found that after further review our lot rentals are down compared to last year. Requested we do further investigation of lot rental rates.

9. Managers comments: Jim Mashek stated the move to the new Welcome Center may be Monday and asked for volunteers. Jim commended the board for their professional way of conducting business and asked for a hand for the Board.

10. Old Business:

Dick Winkler, Lot 483, asked what the lot prices were. Wayne Scramstad said 1st and 2nd months are $475.00, 3rd month is $425.00.

Pat Kline, Lot 452, said her friends looked for owners lots because electricity is cheaper. Thought 16 cents per kilowatt was to much.

Norm Voepel, Lot 59, stated the wrap charge would be about 16 cents if you figure in the meter reading charges and the taxes. This is what he charges on his lots.

Yvonne Lacoursiere, Lot 240, stated other parks charge 16cents fee and don’t forget the connection fee.

Sunny Stimmel, Lot 447, rates were received by previous board and found to be comparable

but we have no cable or phones. Palm Creek charges $72 a day. People have told her they would rent from private lots because they are cheaper.

Ken Macomber, Lot 331, said the previous Board checked other parks and came up with an average price. Also stated park lots need to be competitive with private lots.

HughWarner stated the Board would review the matter further and thanked the membership for their orderly conduct.

10. New Business:

Herb Ganske, Lot 205, wanted more information on the gate clickers selling for $30.00 and the $1500.00 spent for gate cards. Are they free to renters or lot owners?

Jim Mashek stated gate cards should be transferred from owner to owner and the price for a new gate card is $20. Clickers were purchased wholesale and about $10.00 under retail.

GH Sublett, Lot 365, thought the $20.00 for the gate cards was a deposit not a purchase.

Jim Mashek confirmed that the twenty dollars is a deposit. Neal Wehmer stated his card had written on it "no refund".

Hugh Warner said that his last gate card was $20.00 and refundable with the receipt. He no longer has the receipt, felt it is a good donation. He noted there is some confusion and will look into it.

Mary Lawler, Lot 365, we should publicize that we don’t pay for recycling as some people think we pay for it. Noted it is a good savings for the park.

Lee Apger, Lot 181, would like a line item report furnished at the next annual meeting to see where the money has been spent. Also wondered where all the money for the welcome center has gone.

Hugh Warner stated the line item accounting would be presented at the next annual meeting. The process for a better accounting has begun and will move forward.

Robert Gordon, Lot 45, wanted to know what advertising the park is doing, heard a rumor that advertising budget was cut. Jim Mashek responded that indeed the advertising budget was cut and we are doing no advertising at this time. Robert Gordon suggested that we fund an advertising budget to enhance business.

Wayne Scramstad said he found out about the Sunscape in an RV magazine.

Hugh Warner stated that a lot of good points were being brought out. There is no budget funding now but we need to do something so we have a good start by next November.

Jean Aili stated we are no longer members of the Chamber of Commerce and feels we should be. She came to the park because of them.

Neal Wehmer stated we need to be advertising. There is a lot of good information and suggestion from the membership about different ways to advertise.

Jean Aili moved to direct the Manager to be allowed to spend up to $2000 dollars for advertising. Second by Scramstad. Carried.

Hugh Warner felt brochures should not include rates or other items that may make them out of date.

Jim Mashek replied a lot of brochures have the statement rates subject to change.

Ron Anderson, Lot 427, said there should be a coordinated effort to establish the roles of our rental lots, the Ambassadors role, seasonal rates and variable rates. Need someone responsible in tying all this together. What are we are doing to run this place as an RV Park?

Hugh Warner and Wayne Scramstad are taking this task on. We will have some discussion on rates and bring some information back to you by the April meeting.

Pat Kline, Lot 452, said maybe we should contact the private lot owners and discuss comparative pricing.

Ed Marish, Lot 381, said there is a lot of information in the park and probably someone with some advertising expertise that we could recruit to help.

Hugh Warner replied that the Ambassadors have taken this on. Dealt with marketing business?

Sunny Stimmel, Lot 447, no marketing expertise. In the booklet our rules and regulations are on page 22 not up front. Sunny also said she felt it is our park and we should be number one. Jean Aili felt rate information and things of that nature should be on an insert so they wouldn’t be out of date.

Hugh Warner asked for any other business and then requested a motion to end the meeting. A motion was made by Samler to end the meeting. Second by Aili. Carried

Submitted by, Neal Wehmer, Secretary