Sunscape Estates RV Cooperative

Administrative Support Committee – Regular Meeting Minutes

Date: January 10, 2012

Called to order by Chairperson Keith Cornish, @ 11:10am.

Attendance: Chairperson - Keith Cornish, Vice Chair - Neal Wehmer, Sunny Stimmel, GH Sublett & Norm Voelpel, BOD Liaison Jim Cleveland.

Guests: None

Minutes: Motion 1-12: GH Sublett motioned & seconded by Norm Voelpel to adopt the minutes from December 13, 2011 regular meeting minutes and 3 special meeting minutes, December 20, 29 & January 3, 2012. Motion carried.

Issue/Topic	Discussion	Outcome/ Motion/Assignment
Membership clarification. Correspondence: Committee member resignation. Old Business: Item #1. BOD Workshop. Item #2. Right of First Refusal policy. Item #3. Website Communication. Item #4. Record Retention policy. Item #5. BOD items from 12/15/09.	Neal Wehmer requested clarification to remain a member of this committee during his interim manager responsibiities. Resignation from J Aili submitted Keith requested additional meetings to prepare for the BOD Workshop. Members agreed on this need. More research and discussion necessary. There are many items for the BOD to review on this topic. The Board has asked for assistance in the form of a special committee from the membership and the Webmaster. Additional items such as committee minutes retention should be addressed.	Clarification accepted. Motion 2-12: Send a letter of thanks from the committee. Motion carried. Special Meeting will be held January17, 2012 from 9am -11am. Members will be informed about the meeting location by Sunny. Outcome: Table this policy and list it for review at a later date. Outcome: a) This is no longer a topic for review by this committee. b) This committee will continue to post minutes and the committee roster on the website. Outcome: Record Retention policy has been given to the BOD for consideration. Outcome: Address at next meeting.
Issue/Topic	Discussion	Outcome/Motion/Assignment
New Business: Item #1. Bylaw and Rules & Regulations review. Item #2. ARF dated 1-2-12 proposing a Bylaw change to Article II, Purpose; Article IV Section 9 and Article IV Section 10. Item #3. ARF dated 1-2-12 re: “age” of units. Item #4. Group Fundraising policy request. Item #5. Budget Request- 2013.	Guidelines for conducting a review discussed. ARF reviewed as per Management Committee request. Meeting time constraints & room requirement by another committee prevent completion of items #3, 4 & 5.	Outcome: Develop a worktool for this review process. Motion 3-12: The process for submitting a proposed bylaw change should be explained to the person submitting the ARF. Seconded by Norm Voelpel. Motion carried. Neal Wehmer will follow-up on the motion. Outcome: Address at the next meeting. Outcome: Address at the next meeting. Outcome: Address at the next meeting.
Regular meeting reminder for the remainder of 2012.		February 14, March 13, April 10, November 13, December 11.
Adjournment @ 12:55pm.
Minutes submitted by S Stimmel.