Unapproved Minutes of the

Administrative Support Committee
(formerly the Planning Committee)

Tuesday, March 18, 2008

The Meeting was called to order at 9:00 am by Chairman Norm Voelpel

Members Attending: Ron Anderson, Keith Cornish, John Elder, Joyce Bingenheimer, Billie Hering, and Jean Aili (Board Liaison)

Unable to Attend: Jim Cleveland, Shirley Angel, Don Frank, Avril Cox and Dorothy Schultz.

Agenda Review:

Norm Voelpel briefly reviewed our goals and accomplishments from our inception to the present. He mentioned our beginning where we dusted off the Strategic Planning Document, had Ron update it, and held three member workshops. He then reviewed the work done by the Board of Directors to begin to implement procedures which would allow us to more effectively govern our Community.

Work Sessions Outcome Review:

Ron Anderson and Jean Aili recapped the work done at the first Board Workshop and at the second Board and Committee Head Workshop. They both felt that the workshops were very successful and that everyone is on the same track about how the Board and Committees would work together and focus on issues and results not on agendas and personalities. Both felt that more workshops would be very helpful and especially would like to see shorter workshops held with each committee.

They felt the Administrative Support Committee would serve a valuable function in the future with training, workshops, research, support, and in other areas as needed.

Charter:

The Board of Directors and the committee members feel that the Administrative Support Committee should become a Standing Committee.

Norm suggested that we provide research, present recommendations to the board and serve in a service support function. Ron felt this was ‘reactive’ and not ‘proactive’ and suggested that we serve more as a sound board for the board in a consulting role with ideas, research, training and procedures, and implementation. He said that we need to have a more global perspective.

Norm will write a working draft of our charter. This will be reviewed and edited by the committee members and then presented to the Board at their April meeting.

Discuss expertise to support:

We have a wealth of expertise amongst our members. How can we utilize all the experience, talent, education, etc. of our members? Do we try to update Jeanette Vad’s skill search and utilize it, locate the individuals with the special skills that the park needs? This may be a start but many members are reluctant to be part of a data base. Finding answers to these and other questions about this will be a priority of the committee next season.

Board of Directors Assignments (task list):

Hugh Warner (Board President) asked Ron to review our Job Descriptions and Performance Evaluations. Ron requested these from Manager Jim but it is getting very late in the season and this task will likely be better performed in the early fall of 2008.

Committee Structure for Next Season:

Norm suggested that the committee have either co-chairpersons or a chairperson and vice chairperson. We all felt that the committee would be able to function more smoothly if we were not relying solely on one person to organize meetings, write agenda, etc.

Ron Anderson will have far too much to do to take on the additional task of being a chairman of this committee so we looked to the other members for a likely candidate.

The committee would like to ask Jim Cleveland to be the vice chairman with Norm Voelpel continuing as the chairman. Norm will email Jim to ask him to fill this position. If Jim is unable to accept this position, Keith Cornish will possibly accept.

Billie Hering accepted the position of Secretary. Additional member roles may be defined next season.

Summarize Results for this Season

As the results for the season had already been addressed in other sections of this meeting, they were not discussed again here.

Open Actions are a Committee Report to the Board of Directors that Norm will write and the Minutes of this meeting.

Thanks

The committee would especially like to thank Gene Wallace and Hugh Warner for their support of our committee and its purpose and goals. Also, special thanks go to Ron Anderson for guiding our committee and keeping our members on the right track. Thanks to Jim Cleveland for all his extra work and to all the committee members for their time and contributions.

The meeting was adjourned by Norm Voelpel at 10:40 am

Respectfully Submitted by Billie Hering