MINUTES FINANCE COMMITTEE MEETING
SUNCAPE COOPERATIVE December 5, 2005

ROLL CALL
Present were Kathy Gordon, Vee Lambert, Ron Stockall, Larry Eginoire, Ken Macomber, Morrie Lawler, and Don Frank.

Board members present were Bill Drake, Jean Aili (Committee Liaison) Gene CURRY, Don Hansen, Gene Wallace, and Herb Ganske. Also present was Joe Puchacz, Park manager.

Guests present were Charlie Fender and Art Aerne.

WiFi

Charlie Fender noted that he had requested $5,000 be presented as a 2006 Capital Improvement Special Assessment for installation of WiFi. He wants to change that figure to $1,000 to cover summer upkeep of the system, and $1,000 to cover any unforeseen installation costs. He is fairly certain that he can cover the $3,800 installation costs with donations. Jean pointed out that all of the donation money would need to be utilized before the $1,000 in Capital could be used.

Charlie will write the justification for the $1,000 projected for WiFi Capital Expenditures to be included in the packet to the voters. Justification is due no later than December 12.

BUDGET

Kathy suggested any cash carry over at the end of the budget year over the $70,000 now projected be placed into the Contingency Account. Jean thought it would be more appropriate to put the carry over into the Capital Improvement Fund.

There was a discussion about a group of small fund raiser/donation accounts for incidental expenses. Larry made the motion to transfer funds from line items 2030, 2145, and 2180 to the operating budget 6510, in an effort to clean up accounting. Seconded by Ron, passed.

After discussion, Vee made the motion to recommend the 2006 proposed budget, which reflects a transfer of $34,272 to the Capital Improvement fund and the inclusion of $1,000 for WiFi operational expenses (see attached copy) to the Board of Directors. Seconded by Larry, Passed.

Vee made the motion to move any surplus beyond the $70,000 cash balance currently projected in the proposed budget to the Capital Improvement Fund when the "Adopted Budget" is finalized after actual figures are available at the end of the current year. Seconded by Larry, Passed.

After a review of a draft of the Capital Improvement Ballot to be presented to the membership at the annual meeting, it was suggested to clarify the change in the bylaws regarding voting to simply state that due to a change in the bylaws last year, you will need to vote either "yes" or "no" to have your vote count. It was agreed to add the statement that capital items were being presented on a "one time only special assessment" basis this year to allow an opportunity to build the Park Capital Improvement Reserve Funds.

RELATED ISSUES

A question was raised about the Quilters receiving the money allocated to them under the current budget. Jean will check.

A question was raised about the library needing a line item in the budget to purchase items. It seems more efficient for the person in charge have the Manager purchase supplies from the operational budget supply accounts. Ron agreed to discuss with Marion Wallin the balance of funds currently in the Fund Raiser/Donation Library Account.

Ken asked if moneys from prior park parties can be used to build the proposed community complex. Jean said we can use the funds.

Bill said that Long Range Planning needs to be implemented in the park by the Board of Directors and the Chairs of the Committees. It was emphasized that a building is not the long range plan. Long Range Planning is a process for goal and priority setting, decision making, funding, etc. Long Range Planning has no end.

The memo regarding the Committee's Charter from Don was discussed. Ken made the motion for the memo to be sent to the Board stating that what the memo points out is how the committee is operating and asking if this is their expectation. Seconded by
Vee, passed. Don suggested a cover memo be sent, asking for a response.

Ken asked if consideration had been given to changing the dates of the fiscal year of the Park. It was mentioned this had been discussed and options examined many times. There are many factors to be considered, one of which is to hold the annual meeting when most members are in the park.

Next meeting scheduled for January 3 at 1 p.m.

Ron made adjournment motion, seconded by Vee, passed

Don Frank Acting Secretary