Sunscape RV Co-op

Property & Long-Range Planning Committee

January 21, 2010
Minutes

The meeting was called to order at 10:02 AM by Ray Walker, Vice Chair.
In attendance were: Ray Walker, Howard Caires, Lee Apger, Bailey Atkins, Charlie Pennington, Stacey Frank, Kolleen Apger. Absent: Les Fredrickson (ex), Jo Ann Nelson, Jim Cleveland, BOD Liaison.

The Minutes from the December 17, 2009 meeting were approved as read.

Charlie Pennington will be gone from Sunscape for the rest of the season. Minutes will be sent by e-mail.

The sheets are ready for the physical inventory of the Park. Areas were assigned. Discussion was held regarding the need for a committee/Park policy when items are missing. We will go over some ideas at the next meeting. Copies of the inventory report will go to the Manager and the BOD.

Stacey reported that the equipment and software needed for bar-coding for asset management and asset tracking would be approximately $4000.00. The PLP goal is to implement this for the 2011 year, and submit a budget request at this time.

Charlie reported on the accordion doors for the Clubhouse. General consensus among various contractors is to go with combinations of standard sizes and avoid custom sizing. The costs vary considerably when custom orders are included. French-fold Vs, BI-fold doors were discussed. With Charlie's leaving, Lee and Stacey will get with him to go over information to date.

Cell tower question: Major servers have several in the Casa Grande-Picacho-Coolidge triangle, with no plans for expansion. It appears to not be a viable option, but other servers are being contacted, with a report to the Management Team when all the information is in. The umbrella-effect is a very real problem for those who would be in the immediate vicinity (Sunscape) of a tower.

Joint-use computer installation is awaiting a lockable cabinet.

Activity Center theater area entertainment center is being designed, with costs being determined. PLP feels it should be furniture-grade materials, as opposed to painted particle board.

There will be a meeting with Jim Cleveland, who is both our BOD liaison and a member of the Administrative Support Team, to discuss and clarify the PLP duties and responsibilities from the perspective of both PLP and BOD, and how our charter should reflect this. There appears to be a large "grey-area" undefined at this time. PLP feels there should be clear boundaries of authority, responsibility, and accountability.

The meeting was adjourned at 11:03 AM.

Respectfully submitted,

Kolleen Apger,
Secretary